Biggest problem I've had, is that 15 people will say yes, then one at a time over the ensuing weeks they will cancel off. I've tried doing it 6 months in advance, 6 weeks in advance, and 6 days in advance. It makes no difference.
I know things can change, but honestly, if there is a chance I won't make an event, I won't commit to it.
Every year I keep several things on my calendar like Aberdeen, and a few other shows mostly motorcycle related. I don't plan anything else those weekends. I had four other folks who said they wanted to go with me to Aberdeen last week on Saturday. I even offered them a ride for free from their doorstep 3 months in advance. I ended up going alone.
"Free advice is worth what you pay for it."™
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